{"id":1489,"date":"2025-11-04T10:55:38","date_gmt":"2025-11-04T10:55:38","guid":{"rendered":"https:\/\/safeguardingfundamentals.com\/?page_id=1489"},"modified":"2025-11-05T14:24:57","modified_gmt":"2025-11-05T14:24:57","slug":"safeguarding-fundamentals-gold-standard-questionnaire-office-administration-staff-including-hr-and-it","status":"publish","type":"page","link":"https:\/\/safeguardingfundamentals.com\/it\/safeguarding-fundamentals-gold-standard-questionnaire-office-administration-staff-including-hr-and-it\/","title":{"rendered":"Safeguarding Fundamentals Gold Standard Questionnaire \u2013 Office Administration Staff (including HR and IT)"},"content":{"rendered":"<section class=\"bde-section-1489-100 bde-section\">\n  \n  \n\t\n\n\n\n<div class=\"section-container\"><div class=\"bde-div-1489-101 bde-div\">\n  \n  \n\t\n\n\n\n<h1 class=\"bde-heading-1489-102 bde-heading\">\nSafeguarding Fundamentals Gold Standard Questionnaire \u2013 Office Administration Staff (including HR and IT)\n<\/h1>\n<\/div><div class=\"bde-shortcode-1489-103 bde-shortcode\"><div class='fluentform ff-default fluentform_wrapper_11 ffs_custom_wrap'><form data-form_id=\"11\" id=\"fluentform_11\" class=\"frm-fluent-form fluent_form_11 ff-el-form-top ff_form_instance_11_1 ff-form-loading ffs_custom\" data-form_instance=\"ff_form_instance_11_1\" method=\"POST\" ><fieldset  style=\"border: none!important;margin: 0!important;padding: 0!important;background-color: transparent!important;box-shadow: none!important;outline: none!important; min-inline-size: 100%;\">\n                    <legend class=\"ff_screen_reader_title\" style=\"display: block; margin: 0!important;padding: 0!important;height: 0!important;text-indent: -999999px;width: 0!important;overflow:hidden;\">Safeguarding Self-Assessment: Mock Inspection Conversation Prep - Office Administration Staff (including HR and IT)<\/legend><input type='hidden' name='__fluent_form_embded_post_id' value='1489' \/><input type=\"hidden\" id=\"_fluentform_11_fluentformnonce\" name=\"_fluentform_11_fluentformnonce\" value=\"972d6c1708\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/it\/wp-json\/wp\/v2\/pages\/1489\" \/><div class='ff-el-group  ff-custom_html' tabindex='-1' data-name=\"custom_html-11_1\" ><p>This exercise is designed to help you reflect on safeguarding practice in your school and feel confident discussing it in an inspection-style conversation. There are no right or wrong answers \u2014 it\u2019s about understanding what you do well, and what might need strengthening.<\/p><\/div><div class='ff-el-group  ff-custom_html' tabindex='-1' data-name=\"custom_html-11_2\" ><h3>Office Administration Staff (including HR and IT)<\/h3><\/div><div class='ff-el-group'><div class=\"ff-el-input--label ff-el-is-required asterisk-right\"><label for='ff_11_description' id='label_ff_11_description' aria-label=\"Organisation \/ School Name\">Organisation \/ School Name<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"true\" aria-labelledby=\"label_ff_11_description\" name=\"description\" id=\"ff_11_description\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description\" ><\/textarea><\/div><\/div><div class=\"ff-name-address-wrapper fluent-address\" data-type=\"address-element\" data-name=\"address_1\" ><div class='ff-el-input--label'><label aria-label=\"Organisation \/ School Address\">Organisation \/ School Address<\/label><\/div><div class='ff-el-input--content'><div class='ff-t-container'><div class='ff-t-cell'><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_address_1_address_line_1_' id='label_ff_11_address_1_address_line_1_' aria-label=\"Address Line 1\">Address Line 1<\/label><\/div><div class='ff-el-input--content'><input type=\"text\" name=\"address_1[address_line_1]\" id=\"ff_11_address_1_address_line_1_\" class=\"ff-el-form-control\" placeholder=\"Address Line 1\" data-key_name=\"address_line_1\"  aria-invalid=\"false\" aria-required=false><\/div><\/div><\/div><div class='ff-t-cell'><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_address_1_address_line_2_' id='label_ff_11_address_1_address_line_2_' aria-label=\"Address Line 2\">Address Line 2<\/label><\/div><div class='ff-el-input--content'><input type=\"text\" name=\"address_1[address_line_2]\" id=\"ff_11_address_1_address_line_2_\" class=\"ff-el-form-control\" placeholder=\"Address Line 2\" data-key_name=\"address_line_2\"  aria-invalid=\"false\" aria-required=false><\/div><\/div><\/div><\/div><div class='ff-t-container'><div class='ff-t-cell'><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_address_1_city_' id='label_ff_11_address_1_city_' aria-label=\"Town \/ City\">Town \/ City<\/label><\/div><div class='ff-el-input--content'><input type=\"text\" name=\"address_1[city]\" id=\"ff_11_address_1_city_\" class=\"ff-el-form-control\" placeholder=\"Town \/ City\" data-key_name=\"city\"  aria-invalid=\"false\" aria-required=false><\/div><\/div><\/div><div class='ff-t-cell'><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_address_1_state_' id='label_ff_11_address_1_state_' aria-label=\"County\">County<\/label><\/div><div class='ff-el-input--content'><input type=\"text\" name=\"address_1[state]\" id=\"ff_11_address_1_state_\" class=\"ff-el-form-control\" placeholder=\"County\" data-key_name=\"state\"  aria-invalid=\"false\" aria-required=false><\/div><\/div><\/div><\/div><div class='ff-t-container'><div class='ff-t-cell'><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_address_1_zip_' id='label_ff_11_address_1_zip_' aria-label=\"Post Code\">Post Code<\/label><\/div><div class='ff-el-input--content'><input type=\"text\" name=\"address_1[zip]\" id=\"ff_11_address_1_zip_\" class=\"ff-el-form-control\" placeholder=\"Post Code\" data-key_name=\"zip\"  aria-invalid=\"false\" aria-required=false><\/div><\/div><\/div><\/div><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_24' id='label_ff_11_description_24' aria-label=\"1.\tTalk us through the recruitment process \u2014 what checks are made and by whom?\">1.\tTalk us through the recruitment process \u2014 what checks are made and by whom?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_24\" name=\"description_24\" id=\"ff_11_description_24\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_24\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_26' id='label_ff_11_description_26' aria-label=\"2.\tDo you have a risk assessment procedure in place to manage DBS disclosure?\">2.\tDo you have a risk assessment procedure in place to manage DBS disclosure?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_26\" name=\"description_26\" id=\"ff_11_description_26\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_26\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_25' id='label_ff_11_description_25' aria-label=\"3.\tHow do you ensure the Single Central Record is accurate and up to date?  | When do you add or remove staff? | How often is it checked and by whom?\">3.\tHow do you ensure the Single Central Record is accurate and up to date?  | When do you add or remove staff? | How often is it checked and by whom?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_25\" name=\"description_25\" id=\"ff_11_description_25\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_25\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_27' id='label_ff_11_description_27' aria-label=\"4. How do you ensure confidential information about children or staff is stored and shared appropriately?\">4. How do you ensure confidential information about children or staff is stored and shared appropriately?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_27\" name=\"description_27\" id=\"ff_11_description_27\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_27\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_28' id='label_ff_11_description_28' aria-label=\"5. How are you trained and supported to meet data protection requirements?\">5. How are you trained and supported to meet data protection requirements?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_28\" name=\"description_28\" id=\"ff_11_description_28\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_28\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_29' id='label_ff_11_description_29' aria-label=\"6. How do your filtering and monitoring systems work in practice?  |\tWho reviews the alerts and how often?  |  What kind of issues are flagged most often?\">6. How do your filtering and monitoring systems work in practice?  |\tWho reviews the alerts and how often?  |  What kind of issues are flagged most often?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_29\" name=\"description_29\" id=\"ff_11_description_29\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_29\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_30' id='label_ff_11_description_30' aria-label=\"7. What did you learn from this year\u2019s safeguarding training?  |  How was it delivered?  |  Did it feel relevant to your role?\">7. What did you learn from this year\u2019s safeguarding training?  |  How was it delivered?  |  Did it feel relevant to your role?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_30\" name=\"description_30\" id=\"ff_11_description_30\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_30\" ><\/textarea><\/div><\/div><div class='ff-el-group'><div class=\"ff-el-input--label asterisk-right\"><label for='ff_11_description_31' id='label_ff_11_description_31' aria-label=\"8.\tIf you had a concern about a pupil, who would you go to and what would you do?\">8.\tIf you had a concern about a pupil, who would you go to and what would you do?<\/label><\/div><div class='ff-el-input--content'><textarea aria-required=\"false\" aria-labelledby=\"label_ff_11_description_31\" name=\"description_31\" id=\"ff_11_description_31\" class=\"ff-el-form-control\" rows=\"3\" cols=\"2\" data-name=\"description_31\" ><\/textarea><\/div><\/div><div class='ff-el-group ff-text-left ff_submit_btn_wrapper'><button type=\"submit\" class=\"ff-btn ff-btn-submit ff-btn-md ff_btn_style\"  aria-label=\"Submit Form\">Submit Form<\/button><\/div><\/fieldset><\/form><div id='fluentform_11_errors' class='ff-errors-in-stack ff_form_instance_11_1 ff-form-loading_errors ff_form_instance_11_1_errors'><\/div><\/div>            <script type=\"text\/javascript\">\n                window.fluent_form_ff_form_instance_11_1 = {\"id\":\"11\",\"ajaxUrl\":\"https:\\\/\\\/safeguardingfundamentals.com\\\/wp-admin\\\/admin-ajax.php\",\"settings\":{\"layout\":{\"labelPlacement\":\"top\",\"asteriskPlacement\":\"asterisk-right\",\"helpMessagePlacement\":\"with_label\",\"errorMessagePlacement\":\"inline\",\"cssClassName\":\"\"},\"restrictions\":{\"denyEmptySubmission\":{\"enabled\":false}}},\"form_instance\":\"ff_form_instance_11_1\",\"form_id_selector\":\"fluentform_11\",\"rules\":{\"description\":{\"required\":{\"value\":true,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[address_line_1]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[address_line_2]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[city]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[state]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[zip]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"address_1[country]\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_24\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_26\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_25\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_27\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_28\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_29\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_30\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}},\"description_31\":{\"required\":{\"value\":false,\"message\":\"This field is required\",\"global_message\":\"This field is required\",\"global\":true}}},\"debounce_time\":300,\"file_upload_settings\":[]};\n                            <\/script>\n            <\/div><\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"<p>Safeguarding Fundamentals Gold Standard Questionnaire \u2013 Office Administration Staff (including HR and IT) Safeguarding Self-Assessment: Mock Inspection Conversation Prep &#8211; Office Administration Staff (including HR and IT)This exercise is designed to help you reflect on safeguarding practice in your school and feel confident discussing it in an inspection-style conversation. 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